Admin Resources - UofU Admin Checklist


Regular Classroom Meeting

Before

  • Build "Course Folder"
    • Log into "UofU Campus Information System" (See admin for instructions) & print Picture Class Roster (Credit / Non-Credit).
      • Via "Affiliate" Tab - Academics - Class Tools - Picture Class Roster.
    • X1 printed copy of the course syllabus. Available on "IR Overview".
    • X1 + Enrollment = printed copy of appropriate UofU Release Form.
    • X1 + Enrollment = printed copy of UofU Driving Form.
    • X1 + Enrollment = MED/UofU 5x7 marketing card.
    • X1 + Enrollment = MED sticker.
    • X1 + Enrollment = MED wilderness medicine discount card.
    • X1 + Enrollment = Cassin sticker.
    • X1 + Enrollment = CAMP sticker.
    • X1 UofU Motorpool Form (if applicable).
    • X1 MED emergency action plan packet (UOFU UEXPLORE Specific). Includes:
    • MOAB Specific.
      • BLM - Moab UofU Permit.
      • BLM - Moab UofU Operations Plan.
      • Instructor(s) qualification sheets (MUST HAVE CURRENT AMGA SPI & WFR CERTIFICATIONS).
    • ST. GEORGE Specific.
      • BLM - St. George MED Permit.
      • BLM - St. George MED Operations Plan.
      • Instructor(s) qualification sheets (MUST HAVE CURRENT AMGA SPI & WFR CERTIFICATIONS).
  • Prepare "UEXPLORE Nalgene Bottle"
    • Gather X1 + Enrollment.
  • Prepare "Ipad"
    • Fully charged.
    • Apps closed completely.
    • Include VGA & Adapter cables.
  • Prepare "Tablet Case"
    • Fully charged.
    • Apps closed completely.
    • Include X4 tablets & pelican case.
  • Prepare "Necessary Equipment"
    • Log into "Formstack" (See admin for instructions).
      • Adjust quantities & notes of "Equipment Check Out 1," "Equipment Check Out 2," "Equipment Check Out 3" and/or "Equipment Check Out 4" form.
    • Pack equipment as per the updated "Equipment Check Out 1," "Equipment Check Out 2," "Equipment Check Out 3" and/or "Equipment Check Out 4" form.
    • Complete the "Technical Equipment Use" form.
  • Leave "Course Folder" "UEXPLORE Nalgene Bottles" "Ipad" "Tablet Case" and "Necessary Equipment" in garage for instructor team pick up by 11:00am day of Classroom Meeting.
  • Forward "Equipment Check Out 1," "Equipment Check Out 2," "Equipment Check Out 3" and/or "Equipment Check Out 4" form submission Notification E-mail to course lead instructor e-mail. 

After

  • Log into "Formstack" (See admin for instructions).
    • Access "Registration Form - University of Utah Student" & create "Student Information Sheet" in internal MED Google Sheets through MED E-mail account. Share this sheet (view only) with the course lead instructor. 
  • Receive extra "UEXPLORE Nalgene Bottle" "Ipad" "Tablet Case" & "Necessary Equipment" in garage from instructor team by 8:00am the day following the Classroom Meeting.
  • Compliance Check.
    • "UEXPLORE Nalgene Bottle" extra amount equal to the difference between the provided amount and the number of students who completed the "Registration Form - University of Utah Student."
    • "Ipad" returned with both VGA & Adapter cables.
    • "Tablet Case" returned with X4 tablets and pelican case.
    • "Necessary Equipment" "Equipment Check In" form equal to "Equipment Check Out 1," "Equipment Check Out 2" and/or "Equipment Check Out 3" form.
    • "Necessary Equipment" equal to "Equipment Check In" form.
  • Return extra "UEXPLORE Nalgene Bottle."
    • Place in proper storage location.
  • Maintain and return the "Ipad."
    • Close down all apps. 
    • Plug into charger and place in proper storage location. 
    • Place VGA & Adapter cables in proper storage location. 
  • Maintain and return the "Tablet Case".
    • Check pelican case for abnormal wear both on outside and inside (pluck foam). 
    • Close down all apps on each tablet. 
    • Plug each tablet into charger and place in proper storage location. 
    • Once each tablet is fully charged, place each in their protective sleeve and back into the pelican case. Please pelican case in appropriate storage location. 
  • Maintain and return all "Necessary Equipment". 
    • Hardgoods: Visually inspect and check all batch coloring. Recolor as needed. 
    • Helmets & Harnesses: Visually inspect and clean all items as needed. Helmets should be cleaned using a Simple Green solution. Harnesses should be cleaned using water and if necessary, a diluted simple laundry detergent. 
    • Climbing Shoes: Visually inspect and clean all items as needed. Climbing shoes should be cleaned using water and if necessary, a diluted simple laundry detergent. 
    • Ropes: All ropes should be visually inspected. A Rope Log form should be completed per each live dynamic and static rope. As needed, a rope should be cleaned using the high pressure water spigot rope cleaner and hung in large coils elevated from the ground. Check end caps and maintain as needed. Stretch and trim sheath slippage as needed. Cut rope, remeasure and remark both ends as needed. 
  • Check in with course lead instructor via phone and/or in person. 
    • Discuss Classroom Meeting and review any concerns. 
    • Discuss "Course Folder," "Ipad," "Tablet Case" and "Necessary Equipment" and review any concerns. 
    • Discuss shared "Student Information Sheet" and review any concerns. 
    • Initiate field session considerations.